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CAPTURING MEMORIES PHOTOBOOTHS TERMS & CONDITIONS

DEFINITIONS AND INTERPRETATION

In this Agreement unless the context requires otherwise the following words and expressions have the following meanings:
‘Contact’ means the contact named by the Hirer on the Booking form. Please note that if on the day the Contact is not available then Capturing Memories Photobooths reserves the right to select an appropriate alternative. This may include, but not be limited to, a member of staff at the Venue, an events coordinator, a User or a close family member or friend of the Hirer or indeed the Hirer themselves.

Booking form’ means the form completed to confirm details of booking including Contact on the day. This may also be in the form of an e-mail. ‘Hirer’ means the Main booking contact named on the Initial Booking Form. ‘Hire date’ means the date the Photobooth is hired.

‘Photobooth’ means the “Capturing Memories Photobooths ” system and related equipment. ‘Delivery note means the form completed on the Hire date which is signed by the Contact on the day and the Capturing Memories Photobooths representative. ‘Location’ means the Location of the Photobooth once delivered and setup by a Capturing Memories Photobooths representative on the Hire date. ‘User’ means the people that use the Photobooth whilst out on hire to the Hirer. ‘Venue’ means the postal address at which the Photobooth is to be located on the Hire date. ‘Capturing Memories Photobooths Representative’ means a representative, either employed directly or sub-contracted for Capturing Memories Photobooths.

In this Agreement the words ‘include’, ‘includes’, ‘including’ and ‘such as’ are to be construed as if they were immediately followed by the words ‘without limitation’.

Reference to the singular includes the plural and vice versa.

COMMENCEMENT

The Agreement shall commence on the date the Booking Form is signed or confirmation of booking is received via e-mail and shall remain in place until the Photobooth is either collected or returned to the satisfaction of Capturing Memories Photobooths.

USE OF THE Photobooth

The Hirer is to ensure the Photobooth is used properly and ensure that it will be used safely and without risk to health, shall not remove or alter or permit removal or alteration of identification numbers or marks of the Photobooth, and shall keep the Photobooth properly protected and safe. Under no circumstances shall Capturing Memories Photobooths have any liability of whatever kind for any defects resulting from wear and tear, accident, improper use by the Hirer or Users except in accordance with the instructions or advice from Capturing Memories Photobooths.

The Hirer is to ensure the Photobooth shall not be moved from both the Location and Venue other than by a Capturing Memories Photobooths Representative.

The Hirer is to obtain any consent or permissions in the use of the Photobooth at the Venue and Capturing Memories Photobooths shall not be held liable for refusal or lack of any consent or permission.

The Photobooth shall at all times remain the property of Capturing Memories Photobooths.
The Photobooth shall be delivered on date of Hire at which time Capturing Memories Photobooths Representative will leave the Photobooth operational and in suitable condition for use. The Contact on the day, or, agreed alternative Contact will sign the Photobooth Deliver Note to confirm they agree the Photobooth is operational and not damaged.
Capturing Memories Photobooths Representative has the right to refuse to deliver the Photobooth if:
It believes that the Photobooth will not be used properly;
The Venue or Location is believed to be unsafe or a risk to health;
The Venue or Location is believed to possibly cause damage to the Photobooth;
The Venue or Location is believed to not be secure;
The Contact on the day cannot be found to sign the Photobooth Delivery Note;
If The Contact on the day refuses to sign the Photobooth Delivery Note;
The Contact on the day has the right to refuse to accept the delivery of the Photobooth if:
They believe the Photobooth to be unsafe or a risk to health;
The Photobooth is damaged to the point of being unusable;
The Photobooth arrives outside of the delivery timings listed on the Booking form.
Idle time requires the Booth to be securely stored.
After initial setup the Booth cannot be moved. Moving the booth will incur an additional charge.
We have taken every care to ensure that all items on our website are correct. We will not be held liable for any errors or inaccuracies which may occur through the website, email or verbally with a representative and will not be obliged to supply goods at any inaccurate price.
We endeavour to be timely for setup and the start of the event, however due to certain circumstances beyond our control we may be delayed. Where possible an attendant will contact the persons responsible to notify them. We will endeavour to run the booth over the allotted time to make up the correct hire time if possible. We cannot give any refunds for circumstances beyond our control.

PAYMENT

A deposit as specified upon the Booking form shall be paid by the Hirer to Capturing Memories Photobooths. A receipt in the form of an e-mail shall be sent to the Hirer. The receipt is the only proof of booking that the Hirer shall receive. Clause 4.2. An invoice in respect of hire will be issued 4 weeks prior to the date of the event and FULL payment must be made no later than 2 weeks prior to the Hire date.

If the Hirer fails to pay the invoice price by the date due then Capturing Memories Photobooths has the right to cancel the booking with no deposit being returned to the Hirer.

No refunds are to be given due to fault of the Hirer in operation of, or use of, the Photobooth, or in lack of obtaining, or in the refusal of the appropriate consents or permissions. No refund will be made for low usage of the facility.

CANCELLATION

Upon receipt of written notification of cancellation four weeks prior to Hire date Capturing Memories Photobooths shall refund any monies paid less the Deposit.
Upon receipt of written notification within four weeks prior to Hire date no refund will be provided.

DAMAGE LOSS AND REPAIR

The Hirer shall be responsible for the loss, theft or destruction of or for any damage to the Photobooth occasioned in any manner or by whosoever or by any cause whatsoever while the Photobooth is at the Hirer’s risk (other than as a result of fair wear and tear) and fully and effectually indemnify Capturing Memories Photobooths in respect of all claims, proceedings, costs, expenses, loss, damage and liabilities incurred by Capturing Memories Photobooths arising directly or indirectly form any such loss, theft, destruction or damage.
Capturing Memories Photobooths shall not be responsible for any losses or equipment failure which is beyond its control.

MECHANICAL PROBLEMS

On the rare occasion the Photobooth may have technical problems every effort will be made to rectify the problem. If the problem is rectified the Photobooth will made available for use over the time provided, if the problem is a printer problem photos will still be taken and photos will be printed out the next working day and sent to the client. No Refund shall be given unless the Photobooth cannot take photos from a camera failure or hard drive failure.

TERMINATION ON DEFAULT, ETC

Without prejudice to the provision of clause 4.4 Capturing Memories Photobooths may by written notice (in addition to any other rights) terminate this Agreement or suspend its performance of all or any of its obligations under the same immediately and whether for compensation or damages or otherwise if the Hirer fails to comply with any of its obligations under the terms of this Agreement.

ENTIRE AGREEMENT

This Agreement expresses the entire agreement between of the Parties in respect of the matters contained or referred to in it and there are no promises, terms, conditions or obligations oral or written express or implied other than those contained herein.
No warranties, representations or other matters were relied upon by the Hirer causing it to enter into this Agreement other than those expressly set out herein.
This Agreement shall not otherwise be modified in any way except through the agreement by the Parties.
Except in the case of fraudulent misrepresentation the only remedy available to the Hirer in respect of any misrepresentation or untrue statement made to it shall be a claim for breach of contract.
If in the event that the Photobooth cannot be delivered due to mechanical failure or transportation, or the Photobooth malfunctions to a point of being unusable to record photos or videos Capturing Memories Photobooths will be liable for a full refund of the booking amount only.

FORCE MAJEURE

Capturing Memories Photobooths shall not be liable for any failure in the performance of any of its obligations under this Agreement caused by, and may suspend performance of the same during, factors outside its control including, but not limited to, disorder and natural disasters.

THIRD PARTIES

The Parties do not intend that any term of this Agreement may be enforced by a third party as defined in the Contracts (Rights of Third Parties) Act 1999 under the provisions of that Act.

NOTICES

Any notice required to be given for the purposes of this Agreement must be given by registered or recorded delivery mail.
The Hirer’s address for the service of notice shall be the address stated on the Booking Form. Any changes of address must be notified and acknowledged to be deemed as valid.
A notice shall be deemed to have been serviced if a notification of completed recorded delivery notice is provided via royal mail.
The Hirer acknowledges and accepts all materials (video, photo and text messages) recorded on the day can be used by Capturing Memories Photobooths for the purpose of promoting and advertising its products and services. Furthermore the Hirer does not hold Capturing Memories Photobooths liable for any issues arising through the use of such material.

CHOICE OF LAW AND JURISDICTION

This contract shall be governed by English law and subject to the exclusive jurisdiction of courts of England and Wales in all matters regarding it except to the extent that Capturing Memories Photobooths invokes the jurisdiction of the courts of any other country.

Cards

Contact us for more details or
complete the booking form online.
All payment cards accepted (small charge) along with payment plans to suit every budget. Small deposit secures your booking.

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